Be a Contest Chair

Serving as a contest chair or contest volunteer is an extraordinary opportunity. If you’re already familiar with the general guidelines below, you’ll find Fall 2016 details on a special page.

Contest Documents


Speech Contest Rulebook 2016-2017

Contest Manager – Single Contest Evaluation & Humorous, Fall 2017

Contest Manager – Modified Double Contest Evaluation & Humorous, Fall 2017

District Contest Reps Name of District Representative at each Fall 2017 contest (coming soon !)


Reimbursement Voucher MS Excel file

Contest Budget Approval Process for Fall 2017 (Coming soon !)

Revenue Reconciliation and Deposits Zip file containing instructions for post-contest revenue

reconciliation, Excel forms and sample docs

501(c)3 Determination Letter IRS confirmation of TI’s non-profit status


Guides for All Types of Contests

Role of the Contest Chair slideshow

Contest Chair Planning and Action Tracking

Check your skill level! Contest Chair Quiz

List of Contest Venues

How to Be a Highly Effective Contest Sergeant-at-Arms

Contest Evaluation Form Excel spreadsheet


Functionary Guides

(Soon to include guides for the Fall 2016  Evaluation and Humorous Speech contests)

Guide for Table Topics Ballot Counters

Guide for Table Topics Speech Contestants

Toastmaster’s Briefing for Table Topics Contestants

Guide for Table Topics Sergeants-at-Arms

Guide for Table Topics Timers

Guide for Table Topics Toastmaster

Guide for International Speech Ballot Counters

Guide for International Speech Sergeants-at-Arms

Guide for International Speech Timers

Guide for International Speech Contestants

Guide for International Speech Toastmasters

Toastmaster’s Briefing for International Speech Contestants

Role of the Contestant Liaison


Contest Forms (for the Chief Judge)

Judge’s Reference Card

Judge’s Briefing

Ballot for Table Topics Judges

Ballot for Table Topics Tie-Breaking Judge

Ballot for International Speech Judges

Ballot for International Speech Tie-Breaking Judge

Reporting Form for Ballot Counters

Reporting Form for Timers

Contestant Biography Form

Speaker’s Certificate of Eligibility and Originality

Results of Tally

Notification of Winners

Judge’s Certification of Eligibility and Code of Ethics

Raffle – Food – Program

Good Flyer Design

Tips for Successful Raffles

Tips about Contest Food and Decorations

Sample letter requesting raffle donations (Word doc)

Sample letter thanking raffle donors (Word doc)

Sample Contest Program, cover (Word doc)

Sample Contest Program, inside pages (Word doc)

Sample Contest Flyer (Word doc)